How to Capture Electronic Documents in New Jersey

How to turn your copier into a Workstation in New Jersey

How Can I Capture Scanned Documents with my Copier?

Invoices, emails, contracts, office memos and other important forms, companies rely on the secure capture and distribution of documents every day.  In fact, documentation is critical to business success.  Now, with Capture software businesses can simplify how electronic and paper documents are consolidated and managed to improve productivity and profitability.

How much time could your staff save if they were able to view and distribute any scanned document to any folder on your network from the viewing screen of your copier?  We can build automated document workflows that will minimize error-prone and time-consuming processes to improve your efficiency, enhance communications, support regulatory compliance and reduce costs!

Capture Document Efficiency

We can help your company consolidate paper and electronic documents.  Documents can be retrieved from a wide range of source into pre-determined, customizable workflows and improve productivity throughout your company.

• Capture document from almost any source--including output devices, emails, faxes, betwork folders, FTP sites Mircosoft Office applications and more--automatically and securely to streamline workflow.
• Access critical information the moment it reaches your network for immediate processing and archiving, and to expedite document workflow.
• Authenticate users as documents are captured, encrypt documents during processing and encourage audit reporting to protect document integrity and ensure compliance.
• Customize scan menus for authenticated users or workgroups for quick, one-touch access to specific workflows.
• Search and retrieve database information quickly with automated indexing form the control panel of your copier.

Implementing a standardized Document Process will reduce your companies labor costs and increase customer satisfaction!   We can arrange a demonstration of the Capture Process, if interested please give us call at 732.271.8600,  ask for ext 1409 and you'll be connected to one of our Document Capture Analysts.

Art

Managed IT Solutions in Monmouth County New Jersey

Lease a Wide Format Multifunctional Copier in Monmouth County

Who knows wide format systems better than me?  I've been supporting wide format printers, plotters, scanner and copiers since 1998 in Monmouth County, NJ.

The latest and greatest multifunctional wide format systems are capable of color scanning, color printing (plotting) and color copy.  What I like most about these new Smart multifunctional wide format systems is the scanning!  These new systems offer:

• Scan2email
• Scan2folder
• Scan2url
• Scan2ftp
• Scan2dropbox (my favorite)
• Preview folders on your network for direct scan2 (this is an option on most systems).

Customers are asking, "please tell us how we can be more efficient scanning documents and printing less".  When scanning features first arrived on the scene, most users had to choose to scan to a folder or scan to an email address.  From there, users would then need to go back to their PC, locate the document in their email or scan folder.  Once located they would then need to rename the file, move the file to a job folder on the server or even distribute that scanned document to additional staff members.

All these extra steps have been eliminated with embedded Capture Software.  Now users can walk up the Multifunctional Wide Format system, and preview the folders that reside on their network.  One the folder is located the user can then name the file from the Multifunctional Wide Format system and have it delivered to the right folder, thus eliminating many steps in the old scanning process.

If you're in need of a Multifunctional Wide Format System in Monmouth County or even Ocean County, please click our "connect" button and you'll be delivered to our web form that will provide us with the additional information we need to recommend the right system.


-=Art=-

Lease a Smart Copier in Monmouth County, New Jersey MP 3353

Customizable everyday convenience is what you can expect from our new Ricoh MP 2253/MP3053/MP 3353 multifunctional copiers.

Improve Productivity Anytime, Anywhere

Don't let the sleek compact design fool you. These new Ricoh devices offer incredible power that demands attention. It can recover from sleep mode in less than 10 seconds and can print up tp 33 pages per minute. With the standard 100 Sheet Automatic Reversing Document Feeder, users can scan up to 79 images. You can also add the internal finisher to add a professional touch to a document sets and streamline workflow even more - without adding to the small footprint.

Empower the Mobile Workforce

Take advantage of wireless technology and bring unprecedented flexibility to your workplace. These new Ricoh devices integrates with Ricoh Hotspot Enterprise, so mobile users can print directly to the MFP from laptops, smartphones and tablets without compromising speed, convenience or security. This powerful solution is designed to be behind your firewall, does not require print drivers  for mobile devices and works seamlessly with cost recovery software.

Control Workflow Efficiency with Leading Technology

Our new Smart Multifunctional Copier works as smart as you do. Personalize the Home Screen with one-click icons from commonly used tasks. including scanning, copying and faxing. Use optional embedded software such as Global Scan or third party vendor software to create custom workflows for your most complicated scanning tasks.  Our partnerships with industry leading technology innovators allow  access to a large selection of applications for content management and other business-critical tasks directly from our Smart Multifunctional Copier.

Simplify Operations

These new Smart Multifunctional Copiers offer easy-to-follow  animated guides that helps users identify and resolve the source of the problem. Users can tilt the 9 inch color control panel for easier viewing and more convenient access to system functions. Plus users can preview print jobs to ensure accuracy prior to printing or scanning!

If you are interested please click our Connect Button so you can send us your needs and we'll have an Imaging Professional follow up.

Thank you!

Attorney in Monmouth County Acquires New Copier

Just a short note today.  I was able to help out a Monmouth County Attorney stream line their workflow with scanned documents.  They had been using an older Fugitsu scanner, their workflow was to place the documents in the feeder, and then activate the Fujitsu scan program from a dedicated PC that was placed next to scanner.  Once the documents were scanned they would then move the digital file to a folder on their network.  Once the file was at the dedicated folder on the server the user would then go back to their desk and then email that file to the desired recipients.  The Fujitsu scanner was old, slow and was misfeeding the documents from time to time.

With our new Ricoh MPC3503 we were able to set up a scan workflow from the panel of the copier. Meaning, we had programmed pre-set recipients for that document.  Thus once scanned that document was delivered to a folder location on the server, and then delivered to four other recipients via email  With a scanning speed of almost 80 pages a minute we were able to cut 10 minutes of time in the scan process from the old way.  Seeing that they did this on average of 7 times a day we were able to save over one hour per day, 5 hours per week and 20 hours per month! 

The time saved per month far outweighed the new monthly cost of the lease,  plus they were able to increase their billing output with the time saved!!! End result another happy Attorney in Monmouth County.

-=Art Post=-
apost@centuryofc.com

Where Can I Lease a Copier in Monmouth County, NJ?

 

Take it from someone in the business, the copiers of the past are long gone!  Today's multifunctional copiers are a marvel of engineering, today users are able to scan, copy, print, and fax from one system at a very low cost per page.

Whether you're located in Aberdeen, Eatontown, Red Bank, Wall, Freehold, Wall, Manasquan or any other town in Monmouth County we can help.

 

But, how do you go about getting the right system for your needs?  You can do all the research on the Internet, however how do you know that you're getting the right system for the right job, or better yet a system that will increase productivity with out breaking the bank.

 

The multifunctional systems of today require extensive knowledge for support and maintenance. Our P4P members are best of breed professionals that can consult on hardware, and software applications that are designed to run embedded software within the multifunctional unit.

 

There's plenty of places on the Internet where you can fill out a form about speeds and feeds of a system.  Once those Internet sites have that information they sell it to as many as 15 vendors in your area.  The next thing you know you're hit with as many as 15 salespeople, scores of emails, stop ins, and someone trying to sell you a box and move on to the next sale! Do you really have the time to waste?

 

Our process is that we only refer you to one Imaging Professional in Monmouth County, NJ.

 

If your business is focused on it's core business, you need to surround yourself with Valued Added Partners that you can trust and will help consult on best practices and reliable solutions that will increase productivity and ease your pain with paper.

Our site offers to connect you with the top Imaging Professional in your area, they are the best of the best and have a continuing education program that keeps them on top of the latest technology and trends in the industry. You owe it to yourself to get connected with a Copier Nexus Imaging Professional!
 

Thanx
 

Art Post
CEO
Print4Pay Hotel & Copier Nexus